PMO Pilot is a PowerPoint add-in that reads meeting notes, emails and spreadsheets and builds the timeline, the IPS board and the RACI chart for you — from native, editable shapes. When the dates move, it moves them and keeps your tweaks.
Works in PowerPoint for Windows, Mac and the web. Free plan, no card needed.
Priya ShahRe: Checkout 2.0 status
Quick recap from today's standup:
Discovery wrapped up Sep 18, thanks all. Maya's checkout redesign runs through Oct 30.
Raj says the Payments API needs until Nov 20 (was Nov 6), and Lee can't start the mobile build until the API lands, so that's Nov 23 to Jan 8.
Still aiming for beta on Dec 1 and GA on Jan 19. Can someone put this on a slide for Thursday's steering committee?
Program managers lose the evening before every steering committee to the same five chores. PMO Pilot does each one for you.
Paste whatever you have. PMO Pilot sends text to its AI only when you press Generate; recognizable spreadsheets are read on your computer and never leave it.
Ambiguous dates, missing finishes and out-of-order dependencies are flagged before anything touches your slide. Edit any cell, then insert.
Most timeline tools leave you dragging text boxes apart at midnight. PMO Pilot measures every label before it draws, puts it where it fits, and only adds a row when there is no room. Swimlanes by owner or workstream, dependencies and a Today line come standard on the free plan.
Move a label, recolor a bar, stretch a task by hand — then pull in next month’s dates. Smart-Lock remembers what you changed on the slide and keeps it. Update from a new Excel or CSV export, or just describe the change in plain English.
Turn on “Highlight critical path” and PMO Pilot follows the dependencies back from the finish date, outlines the driving chain in red and names it in a footnote. Slip anything on that chain and the end date moves; everything else has float.
39 timeline looks, from a board one-pager to a detailed Gantt, medtech phase gates and a dark keynote style. One click applies your deck’s own fonts and colors so the slide doesn’t look pasted in.
PMO Pilot builds the slides that travel with the timeline, from the same data, so they never disagree with each other.
Core team, accomplishments, next steps, KPIs against plan and top risks, with the RAG status set from the schedule.
Severity × occurrence × detection, with RPN recalculated and colored when you edit a rating on the slide.
Achievements, risks and blockers, and the next 45 days, written from the plan itself.
The same plan collapsed to phases and key milestones for the executive audience.
The diagrams PMOs actually draw, built as native shapes and tables. Edit a number on the slide, press Recalculate, and totals, scores and the critical path update without moving anything you arranged.
An Intensive Planning Session board with the goal across the top, inputs and outputs by function, and task cards for each workstream.
See all 39 timeline looks and 32 diagrams, with how-to guides
Diagrams marked Free are included in the free plan; every category has at least one. The rest come with Pro and download on demand, so the add-in stays small. Every template has a built-in “How to use” guide (the ⓘ on its card), free for everyone.
Every bar, card and table is an ordinary PowerPoint shape. Colleagues without PMO Pilot can open, edit and present the deck.
Built on Microsoft’s modern Office add-in platform, so it works the same in PowerPoint for Windows, Mac and the browser. Nothing to install on your machine.
Timeline data is stored inside the presentation, not on our servers. Text sent for AI parsing is used for your request and not kept, and never used to train models.
Swimlanes, dependencies, spreadsheet import and Smart-Lock are free. Pay for AI at volume, the full library and the program layer.
$0
For a timeline a month and the occasional diagram.
$99 per year, about $8.25 a month
For PMs who present every month.
Need it for one big deck? A 7-day Pro pass is $9, no subscription.
Start the 14-day trial$15 per user a month, billed yearly, 3 seats minimum
For a PMO that wants every deck to match.
Prices in US dollars. Launch pricing; taxes may apply.
PowerPoint for Microsoft 365 on Windows and Mac, and PowerPoint for the web. On older builds a few things are drawn more simply, for example tables as individual cells, and the add-in tells you when that happens.
Yes. Everything is made of ordinary PowerPoint shapes and tables. Anyone can open, edit and present the deck. PMO Pilot is only needed to regenerate or recalculate.
If the text is a table PMO Pilot can read, it is processed on your computer and never sent anywhere. Otherwise it goes to our service and our AI provider to extract dates and tasks, and is discarded after your request. We don’t sell your data or use it to train AI. See the privacy policy.
Every inferred date is listed on a review screen before anything is added, with ambiguous formats flagged. Nothing reaches your slide until you press Insert, and any AI change can be undone.
Yes. Export to Excel or CSV and paste or upload it. PMO Pilot recognizes the column names those tools use — MS Project (Task Name, Start, Finish, Predecessors, Resource Names), Jira (Summary, Assignee, Parent summary, Due date), Smartsheet and Asana — without any mapping. And it works the other way too: Download CSV in the Edit tab gives you the plan back in a file Excel or MS Project can open.
Always. The plan is stored in your PowerPoint file, and Download CSV (Edit tab, free plan included) writes it to a spreadsheet with tasks, dates, owners, status, baselines and dependencies. Nothing is locked in.
Spreadsheet import, layout and styling work without one. AI features and paid plans need a free PMO Pilot account.
No. PMO Pilot is an independent product and is not affiliated with or endorsed by Microsoft.
PMO Pilot is heading to Microsoft AppSource. Join the early access list and we’ll send you the install link and a founding-member price.
Request early access